Privacy Policy

The Service is a back-office tool for adults: Game Masters who pick up program assignments and administrators who manage bookings. It is not directed to children, and we do not knowingly collect personal information from anyone under 18 through the Service.

Our games are run in person at partnered schools and organizations. Any information about minors participating in those programs is handled offline by those organizations and is not collected, stored, or processed through this platform. If you believe a minor has provided us information through the Service, contact us and we will delete it.

We collect the following categories of information:

• Account information — name, email address, and password (passwords are stored in hashed form by our authentication provider).
• Profile information (Game Masters) — phone number, Discord handle, region, bio, gaming systems, availability, and profile photo.
• Emergency contact information — provided by Game Masters for safety purposes.
• Application materials — information and documents submitted when applying to become a Game Master.
• Booking information — contact details associated with session bookings.
• Payment information — when paid bookings are enabled, payments are processed by our payment providers (Stripe and Square). We do not store full payment card numbers on our systems.
• Background check information — when background checks are enabled, they are conducted through our screening provider (CoreScreening); we receive only the status and results necessary to make staffing decisions.
• Usage and technical data — authentication cookies, log data, and similar information needed to operate and secure the Service.

• Provide, operate, and maintain the Service.
• Create and manage accounts and Game Master assignments.
• Process bookings and, where applicable, payments.
• Communicate with you about your account, bookings, and assignments.
• Evaluate Game Master applications and conduct required screening.
• Maintain safety, security, and integrity of the Service.
• Comply with legal obligations.

We do not sell your personal information. We share it only as needed with:

• Service providers who help us run the Service, including Supabase (hosting and database), and — when those features are enabled — Stripe and Square (payments) and CoreScreening (background checks). These providers process information on our behalf under their own terms and privacy policies.
• Partner organizations (e.g., schools) only as necessary to coordinate the programs you are assigned to.
• Legal and safety — when required by law or to protect the rights, property, or safety of users or the public.

We retain personal information for as long as your account is active or as needed to provide the Service, comply with our legal obligations, resolve disputes, and enforce our agreements. You may request deletion as described below.

We use reasonable technical and organizational measures — including access controls, row-level security, and encryption in transit — to protect personal information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Depending on your location, you may have the right to access, correct, or delete your personal information, or to object to or restrict certain processing. To exercise these rights, contact us at info@wyldwolfgames.com. You can also update much of your profile information directly within the Service.

We may update this Privacy Policy from time to time. We will post the updated version with a new effective date, and where appropriate, notify you through the Service.

Questions about this Privacy Policy? Contact Wyldwolf Games LLC at info@wyldwolfgames.com. Governing law: Minnesota, USA.